Model publication scheme
This model publication scheme has been prepared and approved by the Information
Commissioner. It may be adopted without modification by any public authority without further
approval and will be valid until further notice.
This publication scheme commits an authority to make information available to the public as part
of its normal business activities. The information covered is included in the classes of information
mentioned below, where this information is held by the authority. Additional assistance is
provided to the definition of these classes in sector specific guidance manuals issued by the
Information Commissioner.
The scheme commits an authority:
· To proactively publish or otherwise make available as a matter of routine, information,
including environmental information, which is heldby the authority andfalls within the
classifications below.
· To specify the information which is held by the authority and falls within the
classifications below.
· To proactively publish or otherwise make available as a matter of routine, information in
line with the statements contained within this scheme.
· To produce and publish the methods by which the specific information is made routinely
available so that it can be easily identified and accessed by members of the public.
· To review and update on a regular basis the information the authority makes available
under this scheme.
· To produce a schedule of any fees charged for access to information which is made
proactively available.
· To make this publication scheme available to the public.
Classes of information
Who we are and what we do.
Organisational information, locations and contacts, constitutional and legal governance.
What we spend and how we spend it.
Financial information relating to projected and actual income and expenditure, tendering,
procurement and contracts.
What our priorities are and how we are doing.
Strategy and performance information, plans, assessments, inspections and reviews.
How we make decisions.
Policy proposals and decisions. Decision making processes, internal criteria and procedures,
consultations.
Our policies and procedures.
Current written protocols for delivering our functions and responsibilities.
Lists and registers.
Information held in registers required by law and other lists and registers relating to the functions
of the authority.
The services we offer.
Advice and guidance, booklets and leaflets, transactions and media releases.A description of the
services offered.
The classes of information will not generally include:
· Information the disclosure of which is prevented by law, or exempt under the Freedom of
Information Act, or is otherwise properly considered to be protected from disclosure.
· Information in draft form.
· Information that is no longer readily available as it is contained in files that have been
placed in archive storage, or is difficult to access for similar reasons.
The method by which information published
under this scheme will be made available
The authority will indicate clearly to the public what information is covered by this scheme and
how it can be obtained.
Where it is within the capability of a public authority, information will be provided on a
website. Where it is impracticable to make information available on a website or when an
individual does not wish to access the information by the website, a public authority will indicate
how information can be obtained by other means and provide it by those means.
In exceptional circumstances some information may be available only by viewing in
person.Where this manner is specified, contact details will be provided. An appointment to view
the information will be arranged within a reasonable timescale.
Information will be provided in the language in which it is held or in such other language that is
legally required. Where an authority is legally required to translate any information, it will do so.
Obligations under disability and discrimination legislation and any other legislation to provide
information in other forms and formats will be adhered to when providing information in
accordance with this scheme.
Charges which may be made for information
published under this scheme
The purpose of this scheme is to make the maximum amount of information readily available at
minimum inconvenience and cost to the public. Charges made by the authority for routinely
published material will be justified and transparent and kept to a minimum.
Material which is published and accessed on a website will be provided free of charge.
Charges may be made for information subject to a charging regime specified by Parliament.
Charges may be made for actual disbursements incurred such as:
photocopying
postage and packaging
the costs directly incurred as a result of viewing information
Charges may also be made for information provided under this scheme where they are legally
authorised, they are in all the circumstances, including the general principles of the right of
access to information held by public authorities, justified and are in accordance with a published
schedule or schedules of fees which is readily available to the public.
If a charge is to be made, confirmation of the payment due will be given before the information is
provided. Payment may be requested prior to provision of the information.
Written requests
Information held by a public authority that is not published under this scheme can be requested
in writing, when its provision will be considered in accordance with the provisions of the Freedom
of Information Act.