Minutes of the Meeting October 2023
LONG BENNINGTON PARISH COUNCIL
APPROVED MINUTES of the Parish Council Meeting
Held Monday 2nd October 2023
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Public Forum |
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2 members of the public attended. No issues raised. |
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Meeting commenced at 7.01 pm |
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Present |
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Mark Newton (MN) Chairman, Geoff Fearn (GF) Vice-Chairman, Jane Bell (JB), Mick Walker (MW), Mick Brooks (MB), Carole Lee (CL), Daryl Walton (DW), Ross Warman (RW), John Leventhall (JL), Paul Wood (PW) and Jane Evans, Parish Clerk |
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23/161 |
Apologies for Absence |
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Iain Lyon (IL) due to work commitments - apologies accepted. |
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23/162 |
Declarations of Interest. |
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To receive Disclosable Pecuniary Interests in accordance with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012. None |
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23/163 |
Minutes & Matters Arising from Previous Meeting 4th September 2023 |
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Matters Arising 23/142 – contact with Whitakers about parking remains outstanding. ACTION CLERK 23/153 – Councillors were advised of the support given by Suzy Warman, certifying identification needed for the engagement of the solicitor in connection with the village hall ownership. This support saved money for the PC. It was suggested and agreed to buy some flowers as a thank you. ACTION CLERK
It was RESOLVED that the minutes be signed as a true record. |
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23/164 |
County Council Report |
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Councillors were advised of a budget underspend of circa £10m that is to be put towards Highways projects over the next couple of years. It was confirmed Lincs Childrens Services have retained their Ofsted Outstanding rating. Councillors were referred to the email circulated earlier with an update of the progress of the Flood Alleviation Scheme. AM referred to the bollards that have been placed in the verge by a resident on Acklands Lane. Cllrs were advised the local Highways Manager is liaising with the resident regarding alternatives.
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23/165 |
District Council Report |
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Councillors were referred to the traveller site on Valley Lane and it was confirmed the Enforcement Officer has passed the matter on to Legal Services for action. It was confirmed SKDC are looking to relocate the SKDC Depot with land having been purchased already for approx. £2m and the estimated build costs of £8m. The Corporate Plan is being reviewed and the SKDC website is to be revised. It was confirmed that a resolution has been found regarding issues raised by residents regarding changes in the address of the properties. |
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23/166 |
Planning |
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Applications - none Planning Approvals – see agenda, no comment required. Planning Refusals – none Planning Appeals/Withdrawals – none Other planning issues – S23/1677 Marris Foston Ltd. Application for the erection of 2 no. additional poultry houses at Foston site. RESOLVED that AM is to check if Highways have concerns and to advise of concerns of increase in HGV movements through Long Bennington. ACTION AM |
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Section 106 monies re Park View – to provide update on request for funding for car park and discuss tender report/quotes received |
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Councillors were advised that the tender report was considered by the PFMC, with the quotes from Mather Millard Construction Ltd being approved. It was confirmed five tenders were invited, 2 quotes received one, contractor declining to tender and two no responses. It was resolved to proceed with 2 quotes on the basis a third responded but declined (explaining reasons). Following discussion, it was RESOLVED to accept the Mather Millard Construction Ltd quote of £20,785.00 +VAT (£22,138.00+VAT including additional work – posts around the edge). It was confirmed £13,663.25 is available but a further £26k could be available from S106 monies relating to the development next to the Playing Field. It was suggested that £7k could be available from this second S106 agreement to support the car park project. It was agreed to proceed with applying for the extra amount subject to it not delaying the project further. The PFMC is to look at potential projects, using the remainder S106 monies available.
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23/168 |
Village Hall Ownership Structure – to discuss current position |
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MN confirmed he had a meeting with representatives from the VHMC and it was agreed that the insurers are to be contacted to ask if they are satisfied with the progress being made with the change in ownership of the Village Hall. JL provided an update, confirming all of the ID required, to engage the solicitor, has been collected and certified and the required agreements signed. All the information is to be taken to the solicitors office this week. |
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23/169 |
Gateway Project – to discuss current position with contractors for installation and possible solutions. |
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Councillors discussed the quote of £2902 from the certified contractor and the proposed revised quote reducing the overall cost to £6750 +VAT for the gates. It was RESOLVED to approve this action subject to approval from the grant provider. ACTION CLERK |
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23/170 |
Chairman’s and Clerk’s Report |
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Chairman’s Report No report Clerks Report Councillors were referred to the attached report. Item 10 – Councillors discussed the request for placement of a bench in the verge outside the Royal Oak. It was agreed that could cause potential infringement of the licensed premises and this is to be fed back to the applicant. It was suggested that the landlord is approached regarding placing a bench within the licensed area. ACTION CLERK
Councillors referred to the Gift of Land and the solicitors information including pland and Report on Title. It was agreed that the ROT can be signed by the Clerk, subject to satisfactory response to queries already raised. ACTION CLERK |
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23/171 |
Finance |
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Councillors were referred to the attached schedule of invoices for payment totalling £3374.64 RESOLVED – to pay the invoices. ACTION Clerk to arrange payment. Monthly financial reports were provided, and no questions were raised. Community Cleaner hours worked and payment – approved.
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23/172 |
Reports |
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Playing Fields Management Committee – the quotes for the car park were discussed and the recommended contractor approved. Village Hall Management Committee – it was confirmed there is a fundraising fashion show on 31st October School Liaison – no report Emergency Planning Group Report – no report Road Safety – it was confirmed LCC will be looking at parking issues and it was suggested that 3.15pm is an appropriate time to visit to get a full picture of parking around the school. It was confirmed a report of dangerous driving in the village, caught on a dashcam, has been submitted to the police and this is being followed up. Police Report – it was confirmed an unmarked car has caught several cars speeding in the village with another motorist arrested for drink driving. Footpaths & Streetlights – no report Witham Meadow – it was confirmed the new entrance gate has been installed. |
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23/173 |
Correspondence |
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Councillors referred to attached list of correspondence received during the last month. Item 8 – it was agreed that raffle prizes is not appropriate for precept spending. |
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23/174 |
Items for next agenda and Parish News Report. |
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Next agenda – Village gateway, S106 monies/carpark tenders, Village Hall transfer of title
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23/175 |
Date of next meeting – 6th November 2023 |
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Meeting Closed 8.29pm |
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Signed Mark Newton Designation Chairman
Date 6th November 2023 |