Minutes of the Meeting 3rd June 2024
LONG BENNINGTON PARISH COUNCIL
MINUTES of the Parish Council Meeting
Held Monday 3rd June 2024
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Public Forum |
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One member of the public attended. No questions/issue were raised. |
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Meeting commenced at 8.07pm |
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Present |
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Mark Newton (MN), Geoff Fearn (GF) John Leventhall (JL), Ross Warman (RW), Jane Bell (JB), Mick Walker (MW), Daryl Walton (DW), Paul Wood (PW), Mick Brooks (MB), Carole Lee (CL), David Kelly (DK) and Jane Evans, Parish Clerk |
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24/096 |
Apologies for Absence |
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None – all Cllrs present |
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24/097 |
Declarations of Interest. |
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To receive Disclosable Pecuniary Interests in accordance with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012. None declared. It was noted the Clerk is the application for a planning application S24/0812. |
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24/098 |
Minutes & Matters Arising from Previous Meeting 13th May 2024 |
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Matters Arising 24/092 Police Report. The letter that Cllrs agreed to send to the local MP has not been done and it was agreed to defer this until after the general election.
It was RESOLVED that the minutes be signed as a true record.
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24/099 |
County Council Report |
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No Report |
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24/100 |
District Council Report |
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PW confirmed SKDC has had an AGM> The newly elected Chair of the Planning Committee is Charmaine Morgan and Vice-Chair Penny Mills. |
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24/101 |
Planning |
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Applications - S24/0800 Reid Application for Listed Building Consent to replace external door to front porch. Remove existing plastic fire surrounds and grates with oak lintels and log burners at Lilac Cottage ,45 Main Road, Long Bennington. RESOLVED no comment, deferring to the conservation planning officer. S24/0735 Shaw. Approval of submission of details in relation to conditions 3 (materials), 4 (construction management), 5 (surface water and foul drainage), 6 (soft landscaping), 7 (hard landscaping), and 8 (sustainable construction) of DS20/1563 (erection of six dwellings) at 35 Church Street Long Bennington. RESOLVED no comment S24/0812 Evans. Application for works to TPO Tree(s) - all round crown lift on the Horse Chestnut tree to reduce the impact of overhanging branches for mortorists and residents at St. James Hall, Main Road, Long Bennington. RESOLVED no comment. Planning Approvals – see agenda, no comment required. Planning Refusals – none Planning Appeals/Withdrawals – none Other planning issues – none |
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24/102 |
Traffic Survey Executive study – to discuss |
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Cllrs referred to the summary report circulated prior to the meeting. It as generally thought the proposals are welcome and will support improvements in road and pedestrian safety in the village. It was noted that Costa Row is not included and this is to be raised at a future meeting, to be arranged via Cllr Maughan, along with some other questions raised by the PC. AM is to be contacted regarding arranging a meeting. ACTION CLERK
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24/104 |
Play Equipment Inspection Contract – to discuss contract renewal |
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Cllrs were referred to the email dated 28th May summarising the recommendation of the PFMC to enter into a contract with Playdale to undertake Play Equipment inspections. Cllrs RESOLVED to support this recommendation and the initial cost of £260+VAT with 50% payable when placing the order. ACTION CLERK |
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24/105 |
Section 106 monies – to provide update regarding replacement of play equipment, request for S106 monies and invoice payment. |
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Cllrs were advised that the play equipment has been installed with a couple of outstanding minor tidying issues that have been reported and are scheduled to be completed this week. Final invoices have been presented and these are to be forwarded to SKDC to support the request for the remainder of the S106 monies. ACTION CLERK It has been agreed the authorisation of payment of the invoices it to be discussed at the July meeting (Playdale are aware of this) |
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24/106 |
Village Hall Ownership Structure – to discuss current position. |
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Cllrs were advised that a response from the Charities Commission is still outstanding. JL advised that the VHMC will become a committee of the Parish Council and that there are some regulations to be aware of. Terms of reference are to be discussed, agreed and presented to the PC. ACTION JL |
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24/107 |
Overgrown Footpath Lilley Street – to discuss |
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It was confirmed that the issues have been reported and it has been agreed to review the position once the works by LCC have been completed. |
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24/108 |
Gateway Project – to provide update. |
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It was confirmed a delivery date has not yet been confirmed. |
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24/109 |
Standing Orders and Financial Regulations – to review and approve updated version of Financial Regulations |
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Cllrs were referred to the documents circulated prior to the meeting. RESOLVED to approve. |
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24/110 |
Chairman’s and Clerk’s Report |
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Chairman’s Report No report Clerks Report Councillors were referred to the attached report. No questions were raised.
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24/111 |
Finance |
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Councillors were referred to the attached schedule of invoices for payment totalling £6719.14 RESOLVED – to pay the invoices. ACTION Clerk to arrange payment. Monthly financial reports were provided – the revised budget of £50,930 for year ending 31st March 2025 was approved. A Cllr raised some questions that are to be discussed separately and the outcome shared with Cllrs if appropriate. Resolved to approve Community Cleaner hours worked and payment.
Cllrs referred to the recently circulated information confirming the rate increase paid by LCC relating to the cutting of the grass verges. It was agreed that, in liaison with Steve Rowley, that some adhoc extra cuts could be an option if needed. Clerk to discuss with Steve. ACTION CLERK
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24/112 |
Reports |
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Playing Fields Management Committee – it was confirmed that a steering group has been established to take forward a project to upgrade the Pavilion. The upgrade of the pitches is not going ahead at this stage but Steve Rowley will continue to liaise with the Football Foundation. A buy a brick campaign is being investigated to help fund some of the shortfall in the funding of the project (grant being max 70%). It was reported that water logged pitches has been a particular issue and costings for local installation of drainage is being investigated. Village Hall Management Committee – Cllrs were advised there is a new cleaning company now in place and the bar refurbishment is well under way. School Liaison – the WW1 Poetry event is 27/6. Representatives from the PC are invited and RW confirmed he would be attending. Emergency Planning Group - no report Road Safety – MB advised there are not enough volunteers. A message has been put on Facebook. Police Report – no report but Cllrs referred to an arrest on Church St, relating to a stolen van. Footpaths & Streetlights – Cllrs were referred to an email form a resident (and some Facebook messages) regarding the footpath across the field from Winters Lane to Sparrow Lane. It was confirmed the work is still in progress, returning the field to its pre-project condition. Witham Meadow – no report |
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24/113 |
Correspondence |
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Councillors referred to attached list of correspondence received during the last month. Item 9 – it was generally agreed that the PC should continue to support the production of the Saxonwell News. No further comments.
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24/114 |
Items for next agenda and Parish News Report. |
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Next agenda – authorisation of payment of Playdale invoices Parish News – volunteer for speed watch |
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24/115 |
Date of next meeting –1st July 2024 |
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Meeting Closed 8.10pm |
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Signed Mark Newton Designation Chairman Date 1st July 2024 |