Minutes of the Meeting 7th October 2024
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Public Forum |
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No members of the public attended. |
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Meeting commenced at 7.01 pm |
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Present |
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Mark Newton (MN), Geoff Fearn (GF), Daryl Walton (DW) Jane Bell (JB), Mick Walker (MW), Mick Brooks (MB), John Leventhall (JL), Carole Lee (CL), David Kelly (DK), Paul Wood (PW) and Jane Evans, Parish Clerk |
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24/168 |
Apologies for Absence |
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Ross Warman (RW) due to personal commitments Apologies accepted |
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24/169 |
Declarations of Interest. |
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To receive Disclosable Pecuniary Interests in accordance with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012. MW declared a pecuniary in item 12, authorisation of payment of invoices.
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24/170 |
Minutes & Matters Arising from Previous Meeting 2nd September 2024 |
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Matters Arising 24/157 JL requested a copy of the signed minutes for his records. ACTION CLERK 24/158 the meeting with Roseland is still to be arranged ACTION CLERK 24/164 Witham Meadow. Cut and CCTV investigations still pending. It was RESOLVED that the minutes be signed as a true record. |
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24/171 |
County Council Report |
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No report |
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24/172 |
District Council Report |
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It was confirmed the SKDC Chief Executive has returned to work following illness, a customer service centre at the site of the cinema opens next week, The Meres has obtained a grant for heating/energy improvements and the new SKDC Local Plan will be delayed due to Central Government policy amendments. Cllrs were advised the representative for the traveller did not turn up to the court hearing regarding Vally Lane eviction enforcement. |
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24/173 |
Planning |
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Applications - S24/1608 Winn Application for single storey rear extension and alterations to front porch at 1 The Troc ,Valley Lane, Long Bennington RESOLVED no objections. Planning Approvals – see agenda. Planning Refusals – none Planning Appeals/Withdrawals – none Other planning issues – none |
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24/174 |
Village Hall Ownership and future funding – to discuss current position |
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It was confirmed the relevant parties have been consulted regarding the CIO and it is now ready to be submitted to the Charities Commission. Discussions around future funding support for the VHMC are still outstanding as the requested forecasting/financial plan has not yet been submitted to the PC. |
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24/175 |
Vicarage Lane – to discuss report from resident of increase in HGV traffic. |
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Cllrs agreed they were not aware of any particular issues and no other reports have been received. It was agreed to suggest to the resident to contact Lincs CC. ACTION CLERK |
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24/176 |
Gateway Project – to provide update. |
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It was confirmed the gates have arrived and are being stored at Gablestock. The exact locations are to be revisited and confirmed prior to arranging installation. ACTION CLERK/MN |
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24/177 |
Staffing Committee – to agree members. |
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It was agreed MN, GF and DK are to constitute the Staffing sub-committee. It was agreed that terms of reference are to be investigated and results communicated to Cllrs. ACTION CLERK |
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24/178 |
Chairman’s and Clerk’s Report |
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Chairman’s Report No report Clerks Report Councillors referred to the attached report. Item 9. It was suggested that the Memorial Gardens hedge on Main Road could be removed to open up the space. It was agreed that Cllrs will come back to a future meeting with thoughts and proposals. ACTION ALL CLLRS |
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24/179 |
Finance |
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Councillors were referred to the attached schedule of invoices for payment totalling £9489.40 RESOLVED – to pay the invoices. ACTION Clerk to arrange payment. Monthly financial reports were provided – no questions raised. Resolved to approve Community Cleaner hours worked and payment.
Cllrs RESOLVED to submit an application for the SKDC Make Space for Nature Grant – Biodiversity Projects Scheme. The application is for Witham Meadow, to include bug hotels and bat boxes. ACTION CLERK
Cllrs RESOLVED to approve the £42.31 monthly DD payment to NFU for the tractor insurance.
Cllrs discussed recommendations for work to tree at Memorial Gardens but only one quote has been received so this is to be communicated further by email to approve a quote and the work to go ahead. ACTION CLERK
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24/180 |
Reports |
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Playing Fields Management Committee – it was confirmed the LBFC are not increasing fees this year, Playdale will continue to undertake inspections of the play equipment following recent acceptable annual inspection, a legionella report has highlighted some immediate work required, the PFMC will look to establish the level of support for the Pavilion upgrade project and a “Children Playing” sign is to be requested via Cllr Maughan. ACTION CLERK Village Hall Management Committee – it was confirmed DW will discuss the funding of the car park drainage repairs with the VHMC Chairman. School Liaison – no report Emergency Planning Group - no report Road Safety – Cllrs discussed cars parked in the wrong direction at night, causing a hazard on Westborough Lane. It was agreed to contact the residents to request they turn the cars to face the opposite direction. ACTION CLERK Police Report – No report Footpaths & Streetlights – Cllrs were advised of a hedge on the corner of Mills Close/Oliver Road causing an obstruction. RESOLVED to write to the homeowner. ACTION CLERK It was brought to the attention of Cllrs that overhanging trees and the hedge at the corner of Main Road/Lilly Street are causing an obstruction. RESOLVED to write to the homeowner. ACTION CLERK Witham Meadow – No report |
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24/181 |
Correspondence |
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Councillors referred to attached list of correspondence received during the last month. Item 18 – the confirmation of further surface water improvements was discussed and welcomed by Cllrs GF confirmed plans are still being discussed to create a bank on land across the river, adjacent to properties on Church Street. No further questions |
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24/182 |
Items for next agenda and Parish News Report. |
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Next agenda – VH Funding and Memorial Gardens Hedge Parish News – update re surface water improvements and hedge cutting |
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24/183 |
Date of next meeting – 4th November 2024 |
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Meeting Closed 8.21pm |
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Signed Mark Newton Designation Chairman Date 4th November 2024 |