Minutes of the Meeting 9th May 2022
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Public Forum |
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. One member of the public attended – no questions raised. |
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Meeting commenced at 8.05pm |
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18/872 |
Appointment of Chairman and Vice-Chairman |
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MMW was proposed and seconded as Chairman for a further year. Position accepted. GF was proposed and seconded as Vice-Chairman for a further year. Position accepted. |
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18/873 |
Present and Apologies for Absence |
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Martin Wright (MMW) Chairman, Geoff Fearn (GF), Paul Wood (PW), Daryl Walton (DW). Ross Warman (RW), Iain Lyon (IL), Carole Lee (CL), John Leventhall (JL), Mick Brooks (MB), Mick Walker (MW), Mark Newton (MN) and Jane Evans (Clerk)
Apologies Alex Maughan due to personal commitments– apologies accepted |
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18/874 |
Declarations of Interest |
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None |
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18/875 |
Minutes & Matters Arising from Previous Meeting 4th April 2022 |
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Matters Arising 18/855 – MMW still experiencing issues with new email – to liaise with JL. ACTION MMW/JL 18/866 – letter requesting legal advice outstanding. ACTION CLERK
Cllrs were advised the Communications Committee has met and it has been decided there are no communications issues currently so the committee will fold until there is a further need.
It was agreed to refer the potholes at the corner of Valley Lane and the A1 slip road to AM, asking for support with arranging repair. ACTION CLERK
It was RESOLVED that the minutes be signed as a true record. |
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18/876 |
County Council Report |
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No report |
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18/877 |
District Council Report |
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PW provided an update on the progress of the planning appeal at Valley Lane traveller site and advised the appeal of the planning decision at the Royal Oak is in progress. It was agreed to make a representation to the Planning Inspectorate, supporting the refusal decision and referring to the recent inadequate consultation with residents. ACTION CLERK PW advised Cllrs he is now the Chairman of the Governance and Audit Committee. |
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18/878 |
Planning |
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Applications – S22/0827 Norrie Application for Variation of Condition 6 of pp S17/0991 to 'The use hereby permitted shall be operated solely in conjunction with the occupation of the dwelling and shall not operate as an independent use or business 25 Winters Lane Long Bennington. RESOLVED no objection and to support the application. ACTION CLERK Planning Approvals – see agenda Planning Refusals – see agenda Planning Appeals/Withdrawals – None Other planning issues – None
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18/879 |
Parish Council Insurance Renewal – to approve and confirm. |
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Councillors were referred to the renewal quote £3350.46. The lack of three quotes being provided was questioned with the broker and a response sent. Councillors are happy with the broker reply and information to support the lack of comparison. This together with the reputation of Came & Co has resulted in Councillors agreeing that the financial risk has been properly considered with no further action required to obtain two other quotes. RESOLVED to confirm acceptance of the renewal quote and pay £3350.46 renewal fee. ACTION CLERK |
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18/880 |
External Audit AGAR – To approve Section 1 and Section 2 |
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Section one Annual Governance Statement 2020/21 discussed – RESOLVED to approve section one Section two Annual Statements 2020/21 discussed – RESOLVED to approve section two It was agreed that the Chairman and Clerk can sign both sections and submit the return on behalf of the PC. ACTION CLERK |
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18/881 |
To review Community Cleaner hourly rate of pay |
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RESOLVED to postpone discussion to the end of the meeting to allow the meeting to be closed and the member of the public leave the meeting. See Confidential notes |
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18/882 |
Chairman and Clerk’s Report |
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Chairman’s Report No report Clerks Report Councillors were referred to the attached report.
Following discussion regarding the damage to the hedge at the edge of the open space at Elm Close, it was agreed to investigate registering the land. ACTION RW
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18/883 |
Finance |
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Councillors were referred to the attached schedule of invoices for payment totalling £3446.80 RESOLVED – to pay the invoices. Monthly financial reports were provided, and no questions were raised. Community Cleaner hours worked and payment – approved.
Revised budget £71721 approved with amendments to accommodate increased salary costs and insurance premium.
RESOLVED to approve request from St Swithun’s Church for £1000 towards maintenance of the Churchyard and £500 to support the Saxonwell News. ACTION CLERK
RESOLVED to approve £100 gift for internal auditor. ACTION CLERK
It was confirmed the PFMC have approved the purchase of 2 benches for the playing field, exactly the same as those recently purchased for Witham Meadow. These are to be ordered by the PC and paid for out of this years budget/precept. ACTION CLERK |
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18/884 |
Correspondence |
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Councillors referred to attached list of correspondence received during the last month. Referring to a LALC news, Cllrs agreed to submit a nomination for Clerk of the Year. ACTION MMW No further comment. |
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18/885 |
Items for next agenda and Parish News Report. |
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Next agenda – Update on cycle lane, allotments and Foston illegal traveller site. |
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18/886 |
Date of next meeting – 6th June 2022 |
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Meeting Closed 9.00pm |
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Signed…………………………………. Designation …………………… Date ……………………. |