Minutes November 2022
APPROVED MINUTES of the Parish Council Meeting
Held Monday 7th November 2022
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Public Forum |
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No members of the public were in attendance.
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Meeting commenced at 7.30 pm |
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Present |
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Martin Wright (MMW) Chairman, Geoff Fearn (GF), Daryl Walton (DW), John Leventhall (JL), Mick Walker (MW), Mark Newton (MN), Mick Brooks (MB), Carole Lee (CL) and County Cllr Alex Maughan (AM) |
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18/1053 |
Apologies for Absence |
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Iain Lyon (IL) due to work commitments – apologies accepted. Paul Wood (PW) indisposed Ross Warman (RW) indisposed Jane Evans, Clerk due to holiday – apologies accepted. |
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18/1054 |
Declarations of Interest. |
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GF re S22/1614 |
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18/1055 |
Minutes & Matters Arising from Previous Meeting 3rd October 2022 |
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Matters Arising 18/1027 outstanding – Check with Coop for a response to request for car park improvements ACTION CLERK. 18/1044 MN and RW have done a report to be circulated and discussed next meeting ACTION NM/RW (see also 18/1059 below) 18/1045 LCC and SKDC have been consulted about the release of S106 monies – responses awaited. 18/1048 Defibrillator Batteries now replaced. VHMC unable to progress boiler VAT Claim as they are on the invoice rather than the PC. 18/1049 Awaiting report from RW (not present) – next meeting ACTION RW It was RESOLVED that the minutes be signed as a true record. |
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18/1056 |
County Council Report AM summarized the flood risk meeting of September 22nd which concurred with councillors’ briefing last month from JL and MW. Investigative work and approaches to individual householders to commence shortly. Cycle path scheme update: Further redesign work underway. Head of highways to do a site visit. ACTION AM to organise and involve members of PC
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18/1057 |
District Council Report |
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No report due to indisposition of district councillor (PW) |
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18/1058 |
Planning |
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Applications – none Planning Approvals – see agenda Planning Refusals – none Planning Appeals/Withdrawals – Update on appeal re 6 houses at the rear of the Royal Oak – appeal dismissed. Other planning issues – none |
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Village Gateway – to discuss quotes. |
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To be discussed next meeting following circulation of report by MN ACTION: MN To circulate Gateway report via MMW. |
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18/1060 |
Section 106 monies re Park View – to discuss potential projects |
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PFMC have proposed the car park as the first option and second option as extra play equipment. Preference the car park for S106 monies owed on Park View development. Members agreed in principle S106 moneys from future projects might be deployed on the village gateway project. ACTION: CLERK to process claim (See also 18/1045 above). |
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18/1061 |
Village Hall Ownership Structure – to discuss current position JL and MMW summarized progress on the developments so far with the transfer of ownership of the Village Hall from the current Trust to the Parish Council to remove he current problematic anomalies. Conveyance by a solicitor is needed and the council will need to take a view on the overall cost and possible stamp duty of the transaction. Meetings in September and October with the Trust and advisor have clarified what needs to be done to satisfy all local interests of the appropriateness of the change and therefore JL and Clerk to continue to progress the various stages in this process. |
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18/1062 |
Cycle Lane – to discuss current position |
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Meetings of 7th August (LCC Highways dept.) and 10th October (with Cllr Richard Davies LCC) discussed during County Councillors report. |
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18/1063 |
Chairman’s and Clerk’s Report |
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Chairman’s Report Chair attended highways meeting 7th August and 10th October (see 18/1062) also meetings with Village Hall Trust 4th November (see 18/1061 above).
Clerks Report Councillors were referred to the attached report.
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18/1064 |
Finance |
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Councillors were referred to the attached schedule of invoices for payment totalling £4136.33 which includes the second HAGs payment of £60+VAT confirmed by Phil from PFMC as due. RESOLVED – to pay the invoices. ACTION Clerk to arrange payment. Monthly financial reports were provided, and no questions were raised. Community Cleaner hours worked and payment – approved. Quotes for works to Memorial Garden and Village Hall shrub bed – To be presented next meeting ACTION: CLERK New DD instruction re HMRC PAYE payment - approved Proposal for spraying Hemlock at Elm Close in spring quoted £100 by Steve Rowley – RESOLVED Steve Rowley to be asked to treat the weed in spring - ACTION: CLERK. |
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18/1065 |
Reports |
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Playing Fields Management Committee – See attached report of November PFMC meeting.
Village Hall Management Committee
School Liaison – No report Emergency Planning Group Report – On October 10th the EPG had a desktop training exercise and confirmation of ongoing team membership. Road Safety – Radar gun has been calibrated by the police. Police Report – The PCSO has not been available so there is no current report. Footpaths & Streetlights – MW suggested that the light on the corner of Wellbournes Lane and Witham Road seems like a suitable model for Main Road, perhaps as a trial to improve the Main Road lighting and suggested we contact the Road Safety Partnership to try and get support. ACTION MB There was a brief discussion regarding damage to properties on Costa Row due to HGV activity. ACTION: CLERK to contact. Fix my Street on both these issues |
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18/1066 |
Correspondence |
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Councillors referred to attached list of correspondence received during the last month.
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18/1067 |
Items for next agenda and Parish News Report. |
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Next agenda – Update on cycle lane, Village gateway, S106 monies, Village Hall transfer of title |
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18/1068 |
Date of next meeting – 5th December 2022 |
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Meeting Closed 8.50 pm |
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Signed: Martin Wright Designation: Chairman Date 5th December 2022 |