Minutes of the Meeting October 2022
APPROVED MINUTES of the Parish Council Meeting
Held Monday 3rd October 2022
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Public Forum |
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3 members of the public were in attendance. A member of the public referred to the notes from the September meeting and the proposal to install village gateways. Councillors were asked to include Costa Row in the plans. MMW confirmed Costa Row will be included in the phased approach. |
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Meeting commenced at 7.35 pm |
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Present |
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Martin Wright (MMW) Chairman, Geoff Fearn (GF), Paul Wood (PW), Ross Warman (RW), Daryl Walton (DW), John Leventhall (JL), Mick Walker (MW), Mark Newton (MN), Mick Brooks (MB) and Jane Evans (Clerk) |
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18/1038 |
Apologies for Absence |
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Carole Lee (CL) and Alex Maughan due to personal commitments and Iain Lyon (IL) due to work commitments – apologies accepted. Following discussion, it was resolved to agree to IL being absent for eight months. |
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18/1039 |
Declarations of Interest |
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MW declared a personal interest in item 11 re quotes for works at the Memorial Gardens. |
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18/1040 |
Minutes & Matters Arising from Previous Meeting 5th September 2022 |
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Matters Arising 18/1023 – it was agreed to check if the minutes are available from the road safety meeting. ACTION CLERK/AM 18/1027 – it was agreed to chase the Co-op for a reply to email regarding car park improvements. ACTION CLERK Cllrs referred to an arranged meeting on 10th Oct with LCC, Highways and it was agreed that JL, DW, MB, PW and MMW can attend. Confirmation to be sent to AM. ACTION CLERK
18/1033 – checking of requirement for disposal dates on fixed assets ratio is outstanding. ACTION CLERK
It was RESOLVED that the minutes be signed as a true record. |
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18/1041 |
County Council Report |
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Cllrs were referred to an email update from AM – no further discussion. |
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18/1042 |
District Council Report |
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Councillors were advised the Council offices are for sale and some refurbishment of the current building is currently underway. PW confirmed the Planning Inspectorate has dismissed the appeal relating to the traveller site on Valley Lane.
Councillors were advised that following resignation of all Councillors and the Clerk at Hough on the Hill, both PW and AM have been appointed as temporary Councillors by SKDC.
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18/1043 |
Planning |
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Applications – S22/1781 Jarram. Application for the Discharge of Conditions (Planning) - Submission of details reserved by Conditions 3 (Tree Protection Plan), 4(Method Statement), 5 (Landscaping Details), 6 (Surface Water Drainage) and 7 (Sustainable Buildings) of planning permission S21/1780 (Erection of3no. holiday let units and use of existing static caravan for holiday let purposes) at Woodlands , Fen Lane, Long Bennington. RESOLVED no objection. Planning Approvals – see agenda Planning Refusals – none Planning Appeals/Withdrawals – Update on appeal – Traveller Site Valley Lane. Appeal dismissed - discussed under District Councillor Report Update appeal re rear of Royal Oak.PW to attend hearing Tuesday 6/9 – no update. Other planning issues – none |
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Village Gateway – to discuss quotes. |
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Councillors referred to the quotes and it was agreed a site visit is required to establish the exact position. RW and MN to meet and report back. ACTION RW and MN |
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18/1045 |
Section 106 monies re Park View – to discuss potential projects |
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It was agreed to find out if the S106 monies can be used for road safety (Gateways) and further agreed to defer discussion to the November meeting when the PFMC will have presented details of possible projects. ACTION CLERK |
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18/1047 |
Village Hall Ownership Structure – to discuss current position |
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JL confirmed significant progress has been made regarding dissolving the trust and contact has been made the local Diocese to discuss permission from the Bishop. A meeting is to be arranged with the Assistant Bishop. ACTION JL/CLERK. Following advice from the Charities Commission and a solicitor, the procedure for transferring the ownership to the PC has now been established. Further information will be reported at the next meeting. ACTION JL/CLERK |
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18/1047 |
Chairman’s and Clerk’s Report |
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Chairman’s Report Councillors were given a summary of the meeting with LCC regarding the Flood Alleviation Scheme. It was confirmed there is a timeline, funds have been allocated to cover the £1.6m cost and the planned start is Spring 2023 Clerks Report Councillors were referred to the attached report. No questions raised. |
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18/1048 |
Finance |
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Councillors were referred to the attached schedule of invoices for payment totalling £2769.07.
RESOLVED – to pay the invoices. Monthly financial reports were provided, and no questions were raised. Community Cleaner hours worked and payment – approved. Village Defibrillators – Cllrs discussed battery replacement. RESOLVED to purchased three new batteries at a cost of £255 +£10+vat. It was confirmed £500 is available from this years budget and the remainder is available from allocated funds held on deposit. ACTION CLERK To consider quotes for works to Memorial Garden and Village Hall shrub beds. RESOLVED to approve quote £80 from Mick Walker to tidy the shrubs beds ahead of Remembrance Sunday. Further quotes are to be requested for the other planned works. ACTION CLERK To consider request from VHMC for financial support re VAT for boiler replacement project. Further information is to be request from the VHMC to establish the current position regarding the project, costs and funding. ACTION CLERK |
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18/1049 |
Reports |
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Playing Fields Management Committee – it was confirmed some of the play equipment is being repaired, works are underway to provide changing facilities for football referees and the impact of rising fuel costs is being considered. Village Hall Management Committee – it was confirmed the WI did an evacuation drill and the cinder path alongside the side of the building was difficult for wheelchair users and some with mobility issues. It was suggested the PC is approach to install a proper pathway. School Liaison – no report. RW agreed to take over as SL in the absence of IL Emergency Planning Group Report – Cllrs were advised a training exercise is to take place next Monday with a simulated disaster. Road Safety – no report Police Report – it was reported that a JCB was stolen from the school playground. Footpaths & Streetlights – a light outside the Church is to be reported ACTION CLERK. It was reported that the footpath leading to Witham Meadow is overgrown leading to restricted access, particularly for Pre-school. Agreed to check and arrange for it to be trimmed. ACTION CLERK/RW Witham Meadow Project Report – a cut of the meadow is to be arranged ACTION RW |
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18/1050 |
Correspondence |
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Councillors referred to attached list of correspondence received during the last month. No further comment. |
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18/10551 |
Items for next agenda and Parish News Report. |
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Next agenda – update on cycle lane, village gateway, S106 monies |
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18/1052 |
Date of next meeting – 7th November 2022 |
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Meeting Closed 9.05pm |
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Signed: Martin Wright Designation: Chairman Date: 7th November 2022 |